Coventry Diocesan Guild of Church Bellringers
Bell Repair Fund Rules
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Coventry Diocesan Guild of Church Bellringers
Bell Repair Fund
Registered Charity No. 502576
RULES
1. Title :-
This Fund shall be known as "The Coventry Diocesan Guild of Church Bellringers Bell Repair Fund".
2. Object :-
The object of this Fund shall be to provide financial assistance by way of grants to churches incurring expenditure on the provision, maintenance or improvement of their bells and bell installations or for the maintenance of the fabric of their towers and belfries.
3. Definition :-
References to "the Guild" shall mean the Coventry Diocesan Guild of Church Bellringers.
4. Trustees,Treasurer and Independent Examiner :-
The Trustees of the Fund, referred to hereinafter as the Trustees, shall be the President, Treasurer and General Secretary for the time being of the Guild. The Treasurer and independent examiner of the Fund shall be the Treasurer and independent examiner for the time being of the Guild.
5. Administration and Administrative Officers :-
The Fund shall be administered by the President, General Secretary, Treasurer and Committee for the time being of the Guild, hereinafter referred to as the Administrative Officers. All administrative and other expenses incurred in respect of the Fund, other than those relating to the acquisition and realisation of investments, shall be borne by the Guild.
6. Grants :-
- An application for or a proposal to make a grant from this fund shall only be considered at a quarterly or Annual General Meeting of the Guild provided that notice has been given at the previous quarterly or Annual General Meeting of such application or proposal.
- Following notice duly given, the administrative officers shall consider such applications or proposals and make recommendations to the meeting of the Guild at which the application or proposal shall be discussed.
- Grants shall be made from this fund only for the purposes outlined in the objectives in Rule 2 above. A grant may be made at a quarterly or Annual General Meeting of the Guild, subject to the requirements of Rule 6 (a) above, if approved by two thirds or more of those members of the Guild present and voting. To be eligible to vote on such matters, such members must fulfil the requirements of the Rules of the Guild on voting. (See Rules 4 and 5 of the Guild rules).
7. Disbursement :-
- Any payments drawn on this Fund under Rule 6 above, or required under Rule 9 below, shall be made over the signatures of two of the Trustees of the Fund once the Trustees are agreed that the work for which the grant has been made has been completed satisfactorily.
- Any grant not claimed within three years from the date on which it is agreed shall lapse. Those applying for the grant will be informed and may re-apply in writing, at which point the re-application will be treated as per rule 6.
8. Accounts :-
- The Treasurer shall prepare accounts consisting of a balance sheet as at December 31st in each year, and an income and expenditure account for the year ending on that date.
- These accounts shall be presented to the independent examiner of the Fund who shall satisfy himself as to the correctness thereof.
- These accounts duly examined shall be submitted for approval to the Annual General meeting of the Guild next after the 31st December to which the accounts of the Fund have been prepared.
9. Investments :-
The Trustees acting together shall have the power to invest or otherwise deal with the assets of the Fund and such sums as the members of the Guild shall contribute or from time to time decide to transfer to the Fund, in such manner as they think fit in the best interest of the Fund.
10. Dissolution of the Fund :-
- If it shall be decided to dissolve the Fund, such decision being taken only at an Annual General
Meeting of the Guild following notice given at the previous quarterly meeting, the assets shall be
disposed of to either or between both of the following:-
- To other charitable bell restoration funds as the Guild may select.
- To the Dean and Chapter of the Cathedral Church of St Michael Coventry, for the religious and charitable purposes of the said church.
- In the event that the Guild becomes defunct, it shall be allowed for a person appointed from time to time by the Society, after five years non-working of the Fund, to cause it to be dissolved and its assets applied as under Rule 10 (a)(i).
11. Provision for Change of Rules :-
- No amendment of, addition to or deletion from these rules shall be made which would cause the Fund at any time to cease to be a charity in law.
- No amendment, addition or deletion whatever shall be made except at an Annual General Meeting of the Guild following notice given in detail of the proposed alteration at the previous quarterly meeting of the Guild and approved by two thirds or more of those members voting and present.